This could be the most fundamental problem that applies to every item or service available that is available. In the case of printers/copiers, there's no definitive answer that applies to any machine or environment. As with everything else it's based on your circumstances.
However, as a long-time printer that understands how crucial it is to discuss pricing upfront and in a transparent manner We'll look at the major factors that affect the cost of printing and set expectations for the price you'll pay if you choose to purchase one. There's a lot that affects the cost of printing equipment, and it's not identical at every retailer printing company, printer or retail store that you pick from.
Additionally, the price you will pay on the purchase will also depend on whether you decide to purchase it in full or rent it something that we will explore further in the future. As you'll discover throughout this article you'll find a myriad of disclaimers and particulars that are specific to the situation. These will determine the amount you have to pay for the device you purchase. What factors into the price of the printer?
Four Factors that Influence the cost of printing
Before we dive into the four aspects that form the basis for pricing within the printing business, it should be taken into consideration that these won't be the only factors to be considered when evaluating the price of the printer. Total cost of ownership (TCO) of printing equipment can vary from one consumer to the next and is based on a variety of factors including the kind of services or accessories you'd like to include.
Cost of ownership takes into account the cost of the machine and all the other things is needed to run it including the supplies, services and less obvious things such as energy consumption and security. To make things simple To keep things simple, we're going to go over the four major factors that you must be aware of regarding the price of the machine itself.
Type of Printer
The most important aspect that affects the cost of printing is the kind of printer you select typically an all-purpose or a multifunction printer , which is the norm for offices. Printers with a single function are machines that print only and are typically less expensive as well as smaller in size than multifunction printers..
Multifunction printers are machines that can print scan, copy as well as fax. They are designed to function as an all-in-one printing solution for offices and can meet the demands of offices which require a single machine capable of performing multiple functions.
Deciding whether you'll need an individual-function or multi-function device is based on the features you want in your printer of choice and whether you require more than the printing function.
If you require a multi-function device to act as the printing machine for your office, you should anticipate paying more for it as that machine functions as a copier, scanner, and the fax machine in addition to printing capabilities. Check out our blog post on what is a multifunction printer and the differences between it and an ordinary printer to find out more.
Monthly Print Volume
Another important aspect that can help determine the price of printing equipment is the amount it can print each month, or the recommended monthly print capacity. The suggested monthly print volumes can help in determining what machine is best for you and then the cost you'll have to pay for the device.
The suggested monthly print capacity of printers is the primary measurement of the amount of paper that a person can print or copy during one month. This is why nearly every printer on the market will provide a minimum monthly print quantity within their basic specifications.
A rough estimate of the monthly printing volume provides you a number to work off from, instead of trying to figure out what machine will be able to manage your business's printing needs.
The greater the monthly print quantity the more costly the printer will cost this is the reason why it's an essential pricing factor for printers. Check out our blog about the reasons why volume of printing is essential when choosing the right printer to know more.
Maintenance and supplies
The third factor which determines the overall price of printing is the equipment it requires to operate and the equipment required to achieve the printing tasks you want to accomplish.
The supplies are part of the monthly fee which you'll be paying during the ownership of your printer regardless of whether you lease or buy the device (more on this in the future). Certain consumers choose automated toner deliveries in their maintenance contracts that typically costs approximately $12 per month and adds up to the total cost of ownership when you buy the printer.
The cost of purchasing supplies, such as cartridges for ink and toner are a significant part of the cost of owning the printer, regardless whether you purchase them yourself or have them delivered to you by the print service supplier.
Maintenance is also included in the final price point for printers. Maintenance is typically included in the maintenance contract . It also serves as an insurance policy for any issues that your machine may face throughout the duration of your ownership.
Additional Equipment
The fourth of the four main price factors is a wide category that covers all the additional equipment and features that you could wish to add to your device. These tools can comprise printing finishing options like staples and a hole punches, software for your printer , or additional tray for paper, in addition to other. Add accessories to your printer can raise the price of the printer, and sometimes with a substantial amount, depending on the accessories you choose to add.
For more details on other printer accessories, check out these blogs:
- Pros and Pros of Printer Apps: Should you invest in them?
- What are Print Finishers? And Should I Use These?
- 6-Upgrades that You can Buy on Your Printer
How Much Do You Need to pay for a Printer?
Now that we've reviewed the four primary aspects that determine the overall cost of a printer, let's tackle the main question.
What is the cost of the cost of a printer?
To help you understand the price of printing in the most precise manner possible, we'll provide a price range for medium, small and large businesses, for leasing and buying.
Before we get to pricing figures you'll see in the following sections are based upon workgroup size and volume, without extra equipment or maintenance plans included.
This will give you an idea of the amount you'd have to pay for the printer at the basic level of usage as additional equipment even though they are typical, aren't required and do not have to be included. Now that we have that done Let's look at the cost of each group, beginning with the smaller ones:
Small Workgroups: Printer Cost
For groups of five people or less, who print around 1200 pages per month, the cost of a color printer is about $99 per month, while an all-black machine will cost approximately $79 per month, when you select leasing. If you're part of a small-sized group and choose to buy an entire printer, whether black and white or color then you can expect to pay to pay between $1,000 and $2,600.
Cost of printing for medium-sized workgroups
For groups of 10 or less or less, printing approximately 500 pages per month an inkjet printer with color will cost $265 per month, while a black and white printer costs $163 per month when leasing. If you're looking to purchase a printer specifically designed for workgroups of medium size you'd be looking at a price range of $4,500 to $9,300.
Printing Cost for large Workgroups
For companies that have less than 20 employees who print approximately 10,000 pages each month for example, the cost of a color printer can be purchased at $535 per calendar month. the black and white model will begin at $322 per calendar month, based on the standard lease agreement. A machine that is suitable for large groups of workers would result in the price of $7,500 to $16,000.
It's important to clarify that these are estimated figures created to allow you to determine what printers will cost you depending on the workgroup dimensions and volumes. Every situation is unique and there could be unintentional expenses, like tax on property and an insurance cost that you may have to pay for while owning printing equipment.
If you're planning to lease or buy an printer, determine the size of your workgroup that is most relevant to you , and then use the rates mentioned in this article to get an initial guideline for the amount you could be able to pay for the next printer/copier.
Monthly Payment for Printers
The previous article covered the expense of the device as a whole, however a significant portion of the total cost owning a printer is the cost of usage (cost to print or duplicate) and maintenance costs.
The usage charges for printing and the maintenance costs for service and supplies are standard charges for printers, regardless of matter whether you decide to lease or buy the device. It's similar to the cost of the car, except that you are required to pay for oil and gas adjustments in addition to your car's payment. It's essential to know the amount you'll be spending on maintenance and printing, even after purchasing the printer.
Purchase Option
If you decide to purchase your own machine, here is what you should expect to get on your monthly invoice:
- Maintain Fee Between $10 and $30 per month
- Prints in Black and White: Around $0.0079-$0.03 per page
- Color Prints About $0.05 between $0.30 and $0.30 per page
Leasing Option
If you choose to rent your equipment below is what you should expect to get on your monthly invoice:
- Base Lease Pay approximately $79 to $535 per month
- Maintain Fee About $10 to $30 per month
- Black-and White Prints: About $0.0079 to $0.03 per page
- Color Prints Between $0.05 to $0.30 per page
The numbers may vary dramatically dependent on the kind of printer you are using and the materials it requires and the type of print you're creating. But, use these estimates as a starting point of what your monthly installment might be, which includes maintenance, use and the base lease payment in the event that you choose to lease the machine. Check out our blog about leasing instead of. buying an item like a printer/copier to find out more about which choice is the best choice for you.
Do you want a no-cost guide on buying the best printer?
There's a lot of factors that go into the final cost of an printer and the final decision regarding the amount you'll pay for the next printer is based on your goals, requirements and desired features.
The thing this blog offers is to give you a price range to base your budget on, so you're aware of the amount you have to set aside, no matter the decision to buy or lease your next piece of equipment. There's plenty to learn before you click "Buy" to select the appropriate machine for your company but.
- What's your budget to purchase office equipment?
- What is your printing volume?
- How many users per day can you count?
- What other items are you looking for?
These are crucial questions to be answered before you decide which one is best suited to your printing requirements for the long run. If we could offer you one piece of advice for buying the best printer, it's to take time to learn before spending any cash on a device.
Many people purchase the wrong printer for their print volumes, and fail to do enough research to be aware of the issue. This means they have to spend more money for a replacement printer they could have purchased the first time. One of the best ways to prevent that situation is to be educated now to avoid having to determine the cause later.
Go through our no-cost guide to purchasing or leasing a printer to move on to becoming as knowledgeable as you can to make the most appropriate office equipment choice for your specific needs.
